Procurement
Procurement covers the process by which goods and services are acquired from suppliers and providers and managed throughout the life of the asset or duration of the contract.
Effective procurement must be measured as much by the social outcomes and community benefits as by the financial gains, therefore contracts will be awarded on the basis of best value rather than lowest initial price.
There will always be an assessment of quality, benefits and costs throughout the life of the asset or contract period. This will ensure that the council gets the optimum combination of whole life costs and benefits to meet the customer's requirement.
We seek to maximise support to Small and Medium sized Enterprises (SMEs) and the local economy by encouraging local businesses to offer their goods and services to the council whilst maintaining our duty to provide best value for money.
Business opportunities and current contracts
You can find out about planned business opportunities in
- The Official Journal of the European Union
- Gov.uk - Contracts Finder
- SE Shared Services e-sourcing portal
Companies should register on SE Shared Services e-sourcing portal to ensure that any future business opportunities are not missed. Registration on the site is completely free. You can download frequently asked questions about In-Tend below.
It is important when registering on the system that you allocate your organisation to a business category appropriate to its competencies. Please see 'frequently asked questions' document attached below. It contains important additional information on the system and how we use it
Constructionline
Constructionline is a national register of pre-qualified local and national construction and construction related contractors and consultants. It is owned by Capita PLC and endorsed by the Department of Business Enterprise and Regulatory Reform (formerly the DTI). The Council uses this register as its selection method for construction related contracts. Firms or contractors who are not registered on Constructionline can apply to join it. Information on how to register, application rules and forms can be found at Constructionline
Summary of procedures and thresholds
| Estimated Value of the Contract (excluding VAT) Service and Supplies | Estimated Value of the Contract (excluding VAT) Works | Minimum Requirement | Advertisement |
|---|---|---|---|
| Contracts Below £25,000 | Contracts Below £25,000 | Obligation to consider best value but no obligation to go out for a particular number of quotes. However consideration should always be given to whether three quotes should be sought. Officer discretion. Reason for direct award should be agreed with Accountable Officer and recorded by Designated Officer. | No requirement to advertise. IF advertised then NO requirement to also advertise in Contracts Finder. |
| Contracts exceeding £25,000 and not exceeding £100,000 | £25,000 and not exceeding £1,000,000 | Seek minimum three written quotes. Must use Constructionline to select those to be invited to quote for Works contracts unless waiver given. | No requirement to advertise. IF advertised then MUST also advertise in Contracts Finder. |
| Contracts exceeding £100,000 but under Applicable Threshold Value (EU) | Contracts exceeding £1,000,000 but under Applicable Threshold Value (EU) | Seek minimum four written tenders. No pre-selection stage for services/supplies contracts (so number of contractors invited to tender cannot be limited in this way) but suitability questions can be asked. Use of Constructionline optional for PQQ process for works contracts. | Requirement to advertise in all cases. Advertise in Contracts Finder in all cases. |
| Above Applicable Threshold Value (EU) | Above Applicable Threshold Value (EU) | EU regulated process to be followed unless an exception or waiver applies. | Requirement to advertise in all cases. Advertise in Contracts Finder. |
Lewes District Council documents
The current contracts register for Lewes District Council is updated on a regular basis. You can download the latest register below. If you have any queries about the information on the register please contact us.
Frequently Asked Questions for In-Tend system (PDF) [77KB]
Lewes - Eastbourne Joint Contracts Register (Excel doc) [27KB]
Part 4 contract procedure rules - Lewes District Council constitution (PDF) [379KB]
Eastbourne Borough Council documents
The current contracts register for Eastbourne Borough Council is updated on a regular basis. You can download the latest register below. If you have any queries about the information on the register please contact us.
Frequently Asked Questions for In-Tend system (PDF) [77KB]
Lewes - Eastbourne Joint Contracts Register (Excel doc) [27KB]
Part 4 section H contract procedure rules - Eastbourne Borough Council constitution (PDF) [379KB]
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